Bookings

BOOKINGS ARE MANAGED BY SHEILA PULLEN 01865 351210

Every attempt is made to plan and arrange bookings within a 12 month cycle and by exception we will seek to accommodate bookings outside of this period. As with all facilities of this nature the arrangements are organised by volunteers and your forebearance is requested. Where logisitics may make this difficult regular communication to confirm bookings will ensure all objectives are met.

PRICES ARE AS FOLLOWS:

Daytime Parties e.g. Children’s Birthdays-£30 (£5 discount for Stanton residents)

Adult and Evening Parties-£30

Regular bookings are £15 per session (£5 discount for Stanton residents)

CONDITIONS OF HIRE FOR THE VILLAGE HALL

  1. All functions to end by 11.45pm and the Hall and Car Park to be vacated by 12.15am.
  2. No excessive noise which may cause annoyance to residents such as excessive music amplification, cars and motorbike engines, shouting or singing outside the Hall.
  3. No alcoholic liquor to be sold without an occasional licence which is to be supplied by the Bookings Secretary 28 days before the date of hiring.
  4. No more than 100 (one hundred persons) to be present at any function.
  5. The Hall and other rooms are a non smoking.
  6. The Village Hall Committee or any member thereof and/or Police may enter at any time during the hiring and may put a stop to any function not properly conducted.
  7. No shoes with steel heels to be worn, no tacks or nails used except in the wooden strip provided, and no adhesive used on walls or ceilings.
  8. No exits to be blocked or fire appliances removed or tampered with.
  9. No additional lights or extension electric light fittings to be used.

10.  The Hirer to observe the fire Notice in the main Hall.

11.  In addition to the above, all conditions attached to the public music, singing and dancing licence to be duly observed.  (Copy on display in the Hall).

12.  The Hall must be swept clean, kitchen left in good order, crockery and cutlery washed, returned to correct cupboards; kettles emptied, water heater turned off.  Any items left on the refrigerator will be disposed off.

13.  Rubbish to be sorted in the correct bins, any excess to be taken away by the hirer.

14.  Chairs to be stacked in the store room in piles of 8 facing the window using the chair trolley provided.

15.  All heaters and lights to be turned off and Hall doors locked; keys returned to 5 Courtfield Road .

16.  The Hirer to be responsible for all loss or damage to the Hall, Car Park, Grounds and any equipment therein or thereon, and make good such loss or damage.

17.  The playground is not the responsibility of the Village Hall., see notice by exit doors. It is under the jurisdiction of the Parish Council and is used at the users own risk.

18.  The Village Hall Committee and the Trustees of the Village Hall are NOT responsible for any loss, damage to property or injury to persons arising from the hiring, or for the closure of the Hall due to failure of electricity, gas, water leakage etc.

19.  The Hirer to observe the following requirements laid down by the South Oxfordshire District  Council following complaints made to the Council by residents regarding noise from parties, wedding receptions etc. held in the Village Hall:

  1. While amplified music is being played to keep all doors and windows shut.
  2. To direct all amplifying   equipment away from the main door of the Hall, preferably by setting up in the alcove to the left of the double doors.
  3. In addition to the above, throughout the hiring to keep all noise to a level that is reasonable and tolerable to the occupier or occupiers of the adjoining house.

STANTON ST. JOHN VILLAGE HALL

BOOKING AGREEMENT

I, (insert full name of person responsible for booking of Hall)

of (insert full address and phone number)

hereby agree to observe and be bound by the Conditions of Hiring attached hereto in respect of my booking of the Hall                                                                                                       on       __________________________  (date)  for__________________________occasion

and to indemnify the Village Hall Committee and the Trustees of the Village Hall from all actions, claims and losses, damages, fines, costs and expenses arising directly or indirectly from  any breach of the said Conditions or directly or indirectly caused by or arising out of the said booking.                                                                                                                             Signed _________________________  Hirer) ____________________(Booking Secretary)

Dated__________________________             ___________________________

Please  return with Booking Fee to Booking secretary, 5 Courtfield Road.

“……………………………………………………………………………………………

STANTON ST. JOHN VILLAGE HALL

BOOKING AGREEMENT

I, (insert full name of person responsible for booking of Hall)

of (insert full address and phone number)

hereby agree to observe and be bound by the Conditions of Hiring attached hereto in respect of my booking of the Hall                                                                                                       on       __________________________  (date)  for__________________________occasion

and to indemnify the Village Hall Committee and the Trustees of the Village Hall from all actions, claims and losses, damages, fines, costs and expenses arising directly or indirectly from  any breach of the said Conditions or directly or indirectly caused by or arising out of the said booking.                                                                                                                             Signed __________________________(Hirer) ____________________(Booking Secretary)

Dated__________________________             ___________________________

Copy to be sent to Hirer

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